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PRIVACY POLICY

Liszt International Piano Competition Online (LIPCO)
Last updated: April 2026

1. Introduction

This Privacy Policy explains how we collect, use, and protect personal data in connection with:

We are committed to protecting your privacy and processing your data transparently and in accordance with:

  • Regulation (EU) 2016/679 (GDPR)
  • Applicable Polish data protection laws

2. Data Controller

The controller of your personal data is the organiser of LIPCO.

Contact:
📧 info@liszt-competition.com

3. Categories of Personal Data

We collect the following categories of personal data:

3.1 Participants

  • full name
  • date of birth / age category
  • nationality and country of residence
  • email address
  • artistic biography (optional)
  • submitted repertoire
  • video recordings (YouTube/Vimeo links)
  • photographs (if provided)

3.2 Website Users

  • IP address
  • browser and device information
  • cookies and analytics data

4. Purposes and Legal Basis of Processing

We process personal data only where there is a valid legal basis under GDPR.

4.1 Competition Organisation

Legal basis: Art. 6(1)(b) GDPR (contract)

  • registration and participation
  • category assignment
  • jury evaluation
  • administration of the competition

4.2 Communication

Legal basis: Art. 6(1)(b) GDPR (contract)

  • sending results
  • responding to inquiries
  • contacting participants regarding the competition

4.3 Promotion and Public Results

Legal basis: Art. 6(1)(a) GDPR (consent) and/or Art. 6(1)(f) GDPR (legitimate interest)

  • publishing names, rankings, and results
  • publishing recordings and photographs
  • promotion of the competition and future editions

4.4 Website Analytics

Legal basis: Art. 6(1)(a) GDPR (consent)

  • measuring website traffic
  • improving user experience

5. Use of Image and Recordings

By submitting an application, participants grant the organiser a:

  • non-exclusive
  • worldwide
  • royalty-free

licence to use:

  • name
  • image
  • video recordings

for:

  • website publication
  • social media
  • promotional materials
  • future editions of the competition

This licence is granted without additional compensation.

6. Data Retention

We retain personal data only as long as necessary:

  • Competition data: for the duration of the competition and up to 3 years after its completion
  • Promotional materials (results, recordings): may be retained longer for archival and promotional purposes
  • Analytics data: typically up to 14–26 months

7. Data Sharing

We may share personal data with:

  • jury members (for evaluation purposes)
  • IT and hosting providers
  • payment providers (e.g. Stripe, PayPal)
  • service providers supporting the competition (e.g. email tools)

All recipients process data under appropriate data protection agreements where required.

8. International Data Transfers

Due to the international nature of the competition, your data may be accessed or processed outside the European Economic Area (EEA).

Where this occurs, we ensure appropriate safeguards, such as:

  • Standard Contractual Clauses (SCCs)
  • transfers to countries with an adequacy decision

9. Cookies and Tracking Technologies

We use cookies and similar technologies to operate and improve the website.

9.1 Types of Cookies

  • Necessary cookies – required for basic website functionality
  • Analytics cookies – used to measure traffic and usage
  • Marketing cookies (if applicable) – used for promotion and tracking

9.2 Consent

Non-essential cookies (e.g. analytics, marketing) are used only with your consent.

You can:

  • accept all cookies
  • reject non-essential cookies
  • manage your preferences at any time

10. Your Rights

Under GDPR, you have the right to:

  • access your personal data
  • rectify inaccurate data
  • request deletion (“right to be forgotten”)
  • restrict processing
  • object to processing
  • withdraw consent at any time
  • data portability (where applicable)

To exercise your rights, contact: info [at] liszt-competition.com

You also have the right to lodge a complaint with:

Polish Data Protection Authority (UODO)

11. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • secure hosting
  • access control
  • data minimisation

12. Third-Party Services

We may use third-party services such as:

  • Google Analytics (for website analytics)
  • Google reCAPTCHA
  • payment providers (Stripe, PayPal)
  • video platforms (YouTube, Vimeo)

These providers may process data in accordance with their own privacy policies.

13. Use of Google reCAPTCHA

To protect our website and forms from spam and abuse, we use Google reCAPTCHA, a service provided by Google Ireland Limited (Gordon House, Barrow Street, Dublin 4, Ireland).

reCAPTCHA helps us determine whether actions on our website are performed by a human user or an automated program.

Data Processing

When reCAPTCHA is used, the following data may be collected and processed:

  • IP address
  • browser and device information
  • user interactions with the website
  • referrer URL
  • time spent on the website

This data is transmitted to Google and may be used by Google to improve its services and security systems.

Legal Basis

The use of reCAPTCHA is based on:

  • Art. 6(1)(a) GDPR (consent) – where required
  • Art. 6(1)(f) GDPR (legitimate interest) – to protect our website against abuse and spam

Our legitimate interest is to ensure the security and proper functioning of our services.

International Transfers

Data collected through reCAPTCHA may be transferred to and processed on servers located outside the European Economic Area (EEA), including in the United States.

Where such transfers occur, appropriate safeguards are applied, such as:

  • Standard Contractual Clauses (SCCs) approved by the European Commission

More Information

For more information, please refer to:

14. Changes to This Policy

We may update this Privacy Policy from time to time.

The latest version will always be available on our website.

15. Governing Law

This Privacy Policy is governed by:

  • Polish law
  • European Union law